Compliance with ZIMRA’s Fiscalized Tax Invoice 2025 Requirements

Zimbabwe Revenue Authority (ZIMRA), through Tax and Revenue Management System (TaRMS) upgrade, has activated a module that automatically populates fiscalised tax invoices issued by suppliers directly into input tax records. In light of this development, we are strictly advising businesses to engage only with suppliers who are fiscalised, that is those equipped with fiscal devices capable of generating fiscal tax invoices that include a QR Code and complete transaction details. TaRMS Upgrade on VAT Returns Management Functionality, is effective from the16th April 2025.

The upgrade will have the following functions.

1. Automatic Input Tax Schedule
2. Automatic Credit and Debit Notes Management
3. Provision for Invoice Apportionment and Selection for claiming on any given tax period
4. The Input Tax data will be availed to TaRMS from fiscal tax invoices through system integration with Fiscalisation Data Management System [FDMS].

To ensure compliance and validity for input tax claims, invoices must meet the following requirements, as per Section 20 of VAT Act.

• The invoice/ credit / debit note must prominently display “Fiscal Tax Invoice”, credit notes must display “Fiscal Credit note”, debit it notes must display “Fiscal Debit note”
• The invoice/ credit/ debit note must prominently display the name, address, and tax identification number (TIN) of both the supplier and the recipient.
• The invoice/ credit/ debit note must include the VAT registration number of the supplier.
• The invoice/ credit/ debit note must clearly indicate the date of issue, a unique serial number, and a concise description of the goods or services supplied.
• The invoice/ credit/ debit note must clearly display the HS Codes
• The invoice/ credit/ debit note must specify the quantity and price of the goods or services, the VAT rate, and the amount of VAT charged.
• The invoice/ credit/ debit note must show the QR Code and the transaction details which include currency, amount and invoice number

For effective compliance, fiscal tax invoices, credit notes, debit notes features are verifiable, using a QR code scanner or the ZIMRA Fiscalisation Data Management System (FDMS) portal. Any discrepancies must be rectified by the issuer to ensure the invoice remains valid for tax purposes.

ZIMRA will NOT be able to receive or process for input tax claim on any fiscal tax invoices, debit note received or credit note issued which would have been issued before 31st March 2025 in the upgraded TaRMS VAT Returns Module, whether valid/qualifying for input tax claim under section 15(2)(a) and 74 of the VAT Act.